3 steps for managing high-volume NDAs

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Legal Outsourcing
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Ontra

The nondisclosure agreement (NDA) plays an essential role in important legal matters. Without NDAs, some of the world’s largest corporate transactions could be subject to substantial business and legal risk.

For large companies, a high volume of NDAs is a given—but also a challenge due to the drawbacks of traditional solutions for completing and managing the work. Although some companies tap internal resources to handle routine legal work, these individuals often lack the bandwidth. Time spent handling NDAs comes at a cost as time is taken away from higher impact work. In some cases, those handling NDAs may even lack the expertise required to effectively negotiate and manage these recurring agreements.

Other companies outsource routine legal work to traditional law firms. However, the work usually falls to generalist, junior associates while the firm charges their costly standard rates.

What can companies do to effectively handle a high volume of NDAs in the most efficient and cost-effective manner possible while also yielding a high-quality output?

To uncover an ideal NDA solution for their processes, companies should consider these three steps. 1. Outsource high-volume legal work to an ALSP 2. Leverage legal and industry specialization 3. Evaluate and optimize the role of technology.

1. Outsource high-volume legal work to an ALSP

Outsourcing to a third party is the most efficient way to handle the high volume of NDAs that most companies face. However, general counsels must take precautions and engage the right kind of third party. Alternative legal service providers (ALSPs) offering legal technology-enabled solutions serve as the ideal option for outsourcing recurring agreements because they can offer faster completion of NDAs at a substantially lower cost than traditional law firms—and with better end results.

2. Leverage legal and industry specialization

When a company makes the decision to turn to a legal process outsourcing partner, it’s not enough to simply find a vendor capable of taking over the NDA workload. Although NDAs are common agreements for corporate transactions, effective negotiation and management still require specialized document and industry expertise. The business’s in-house legal team should select an ALSP that includes highly experienced lawyers who specialize in NDAs and understand the relevant industry.

3. Evaluate and optimize the role of technology

The specialist ALSP the business chooses to engage for its NDAs should include best-in-class technology as part of its solution. Cloud-based platforms offering contract and workflow management features can drive substantial process efficiencies. In addition to providing efficiency benefits, contract data extraction technology allows valuable insights to be pulled from business and legal data in NDAs. For example, companies can identify trending terms across NDAs, helping them to approach future negotiations more effectively and better manage compliance obligations.

Ready to efficiently manage high-volume NDAs?

NDAs play an important role in corporate transactions. Without the right solution for handling them, companies are vulnerable to potential process inefficiencies, higher costs, and poor outcomes. ALSPs can offer solutions combining specialist-level resources with cutting-edge technology to handle NDAs without the pain points of traditional approaches.

Ontra combines highly skilled corporate lawyers with cloud-based document management and reporting software. We offer the best scalable, end-to-end solution for negotiating routine contracts, helping companies streamline processes, free up resources, and achieve substantial cost savings.

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