In 2025, speed and accuracy underpin fund managers’ competitive advantage. Firms can no longer afford slow, manual contract processes that delay deals or expose them to unnecessary risk. With so many AI tools available, it’s time for firms to leverage tech to accelerate their processes.
The most efficient software for managing NDAs, vendor agreements, and other repetitive contracts combines AI-powered automation, centralized visibility, and industry expertise that enable teams to close deals faster, maintain compliance, and scale without expanding headcount.
Ontra, the AI platform for private markets, leads this AI transformation by automating negotiation and compliance workflows with unmatched precision and insight. Here’s what today’s fund managers should look for — and why Ontra’s Contract Automation and Accord solutions stand out.
What do you need from NDA management software?
Effective contract management is about more than digital storage — it’s about orchestrating speed, consistency, and control.
The right AI software should offer:
Digitization
Replace scattered email threads and lost contract versions with digital workflows that standardize and accelerate every NDA negotiation.
Centralization
Maintain a single source of truth for all contracts with searchable repositories and dashboards for tracking every stage of negotiation.
Automated workflows
Automate intake, redlining, approvals, and reminders to shorten contract turnaround times and reduce the burden on internal counsel.
Consistency
Use digital contract playbooks to ensure each negotiation aligns with firm precedent and market standards, improving both quality and outcomes.
Visibility into precedent
AI-driven markup tools and data dashboards provide access to past negotiations, helping teams identify trends and make data-backed negotiation decisions.
eSignature capabilities
Integrated eSignature tools allow teams to execute NDAs securely and instantly.
Artificial intelligence
Leverage AI to surface suggested markups, summarize terms, and generate insights that help teams move from static files to actionable intelligence.
Security
With sensitive data at stake, top-tier platforms must deliver enterprise-grade encryption, access controls, and audit trails to meet the industry’s high standards.
To learn more about how AI can improve NDA workflows, explore ways to streamline NDA negotiation and contract lifecycle management.
Key considerations for private fund managers
Private fund managers face unique legal and operational challenges, particularly managing a high volume of NDAs, vendor contracts, non-reliance letters, and other agreements under tight timelines while maintaining consistency across funds, strategies, and counterparties.
The most efficient contract negotiation software will offer:
Industry expertise
Generic contract tools can’t capture the nuances of private market negotiations. Ontra’s purpose-built solutions understand private markets workflows, supporting asset managers and private equity firms with tailored playbooks and insights.
Speed
Accelerate routine contracts to keep deals moving and potentially reduce NDA turnaround time dramatically.
Contract playbooks
Digital playbooks encode preferred, fallback, and final positions, driving faster, more consistent negotiations.
Workflow automations
Ontra’s AI surfaces suggested edits and precedents automatically, minimizing manual review time.
Data and AI security
Institutional-grade data protection, access control, and audit trails protect sensitive information and meet investors’ compliance expectations.
Scalability
As deal flow grows, Ontra’s AI-powered, human-in-the-loop model allows firms to scale legal capacity predictably without expanding internal teams.
For firms exploring the next level of contract efficiency, see types of business contracts to automate and outsource.
Should private fund managers outsource or bring software in-house?
The answer depends on a firm’s deal volume, legal structure, and strategic priorities.
➡️ Contract Automation is an outsourced, full-service negotiation solution combining AI and Ontra’s global network of experienced legal professionals. It’s ideal for firms looking to offload high-volume, routine contracts like NDAs, vendor agreements, and NRLs without sacrificing quality or control.
- AI-assisted redlining and precedent-based markups
- Digital playbooks and centralized dashboards
- Human-in-the-loop review for quality and compliance
- Predictable, per-contract pricing for budget control
➡️ Accord provides in-house teams with direct access to Ontra’s AI capabilities — delivering automation, visibility, and insight while keeping negotiation control internal.
Accord empowers legal and operations teams to:
- Manage NDAs and vendor agreements independently
- Apply their firm’s playbooks and negotiation parameters
- Integrate directly with their existing tech stack
In short, Contract Automation is best for firms seeking to delegate routine contracting at scale, while Accord suits teams that want the same AI power and efficiency in-house. Together, they offer flexible paths to modernization depending on firm structure and growth stage.
Leverage Ontra’s AI software for managing NDAs and vendor agreements
In 2025, efficiency isn’t a luxury — it’s a key differentiator. Private fund managers that continue relying on manual workflows risk slower deal execution, inconsistent outcomes, and higher costs.
With Ontra’s AI-powered platform, firms can centralize contract data, standardize playbooks, automate redlines, and execute NDAs faster than ever—turning routine legal tasks into a strategic advantage.
Whether outsourced through Contract Automation or managed in-house with Accord, Ontra delivers the most efficient, scalable, and secure software for NDA and vendor agreement management in 2025.
Explore how Ontra’s solutions can transform your workflows and drive operational excellence across your firm. Request a demo today.
